PPF International
PUTTING PEOPLE FIRST

PPF International Privacy Policy - How we handle and safeguard your data. 
Effective Date: 19/05/2025
Last Updated: 19/05/2025
PPF International Ltd 

1. Introduction

PPF International Ltd ("PPF", "we", "us", "our") is committed to protecting your personal data and handling it with transparency, integrity, and in full compliance with UK data protection laws, including the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018. This Privacy Policy outlines how we collect, use, and protect your information.

2. Who We Are

PPF International Ltd is a specialist recruitment agency based in the United Kingdom, providing executive-level and senior management recruitment services globally.

Contact Information:
PPF International Ltd
Email: kelly@ppfinternational.com or ap@ppfinternational.com
Phone: +44 (0) 7786 338 260

ICO Registration Number: ZA819790

3. What Data We Collect

Depending on your relationship with us, we may collect the following personal data:

From Candidates:

• Name, address, email, phone number

• CV/resume, work history, education and qualifications

• Job preferences, salary expectations, notice period

• Right to work status and identification documents

• Interview notes and recruiter feedback

• Reference details and responses

• Results of background checks (if applicable)

• LinkedIn and professional profiles

• Information you provide via application forms or emails

From Clients:

• Company name, address and contact person details

• Role requirements and recruitment briefs

• Communication history

From Website Visitors:

• IP address, browser type, operating system

• Usage data via cookies and analytics

Special Category Data (only where necessary and permitted by law):

• Health information (e.g. for reasonable adjustments)

• Criminal conviction data (as part of background screening where required)

4. How We Collect Your Data

We collect personal data in the following ways:

• Directly from you (via our website, email, phone, or in person)

• From third-party platforms (e.g., job boards, LinkedIn, referrals)

• From background check providers and referees

• Through cookies and analytics tools on our website

5. Legal Basis for Processing

We process personal data under the following lawful bases:

• Consent – when you have given explicit permission (e.g. opting in or submitting your CV)

• Contract – where data processing is necessary for a contract or potential contract with you

• Legal obligation – to comply with applicable laws and regulations

• Legitimate interests – for delivering our recruitment services in a way that respects your privacy

6. How We Use Your Data

We use your personal data to:

• Provide professional recruitment and headhunting services

• Match candidates with appropriate job opportunities

• Share relevant candidate profiles with prospective employers (with prior agreement)

• Manage job applications and recruitment workflows

• Conduct interviews, assessments, and background screening

• Comply with legal and regulatory obligations

• Improve our services and website through analytics

7. Background Checks

As part of our recruitment services, PPF International may carry out background checks, including employment references, criminal records checks, and right-to-work verifications. This is done only when necessary and in compliance with UK law. 

8. Data Sharing

We may share your personal data with:

• Clients (potential employers) when presenting you for job opportunities

• Background screening providers and referees

• Software providers (e.g. CRM systems, cloud platforms)

• Legal, regulatory or law enforcement bodies where required

We do not sell your data under any circumstances.

9. International Transfers

Where data is stored or processed outside the UK (e.g. cloud systems), we ensure appropriate safeguards are in place such as Standard Contractual Clauses or data transfer agreements in compliance with the UK GDPR.

10. How Long We Keep Your Data

We retain personal data for no longer than is necessary:

• Candidates: Typically up to 7 years from last interaction but can be longer.

• Clients & Suppliers: Typically up to 7 years for contractual and tax purposes.

• Analytics data: Usually retained for 26 months.
  You can request deletion at any time unless we are legally required to keep it.

11. Your Rights

Under data protection law, you have the following rights:

• Access – to the personal data we hold about you

• Rectification – to correct inaccurate or incomplete data

• Erasure – to request deletion of your personal data ("right to be forgotten")

• Restriction – to limit the way we use your data

• Objection – to processing based on our legitimate interests

• Portability – to request a copy of your data in a reusable format

• Withdraw consent – at any time if processing is based on consent

To exercise any of your rights, please contact us at kelly@ppfinternational.com or ap@ppfinternational.com.

12. Data Security

We use strong technical and organisational safeguards to protect your data, including:

• Encrypted data transfer (SSL)

• Secure storage and access controls

• Confidentiality agreements with staff and service providers

• Regular system audits and reviews

13. Cookies & Analytics

Our website uses cookies to improve user experience and track usage data. We use Google Analytics to monitor how visitors use our site in order to improve its functionality.

You can adjust your cookie preferences at any time via your browser settings.

14. Complaints

If you have concerns about how we handle your data, please contact us directly so we can resolve the issue. You also have the right to complain to the Information Commissioner’s Office (ICO):

Information Commissioner’s Office (ICO)
Website: https://ico.org.uk
Phone: 0303 123 1113

15. Changes to This Policy

We may update this policy from time to time. The latest version will always be available on our website. We recommend reviewing this page periodically to stay informed.

16. Contact Us

If you have any questions or concerns about this Privacy Policy or your data, please contact us.