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Privacy policy
We take your privacy seriously. This policy explains what data we collect, how we use it, and your rights under UK GDPR and the Data Protection Act 2018.
PPF International Ltd is registered with the Information Commissioner's Office (ICO). Registration number ZA819790. Last updated: March 2025.
1. Who we are
PPF International Ltd ("PPF", "we", "us", "our") is a recruitment organisation registered in the United Kingdom. We specialise in senior-level management recruitment and executive search. Our registered address and company details are available on request.
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PPF International Ltd is the data controller for the personal information we process. If you have any questions about this policy or how we handle your data, please contact us at info@ppfinternational.com.
2. What data we collect
We may collect and process the following categories of personal data:
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Identity data, full name, job title, professional history
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Contact data, email address, phone number, LinkedIn profile
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Professional data, CV, qualifications, career history, references
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Communications data, emails, messages, and notes from conversations
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Technical data, IP address, browser type, and usage data from our website
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Preference data, your stated preferences regarding opportunities and communications
We do not collect any special category data (such as health information, ethnicity, or religious beliefs) unless specifically required and with your explicit consent.
3. How we collect your data
We collect personal data through a number of channels, including:
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Directly from you, when you contact us, submit your profile, or complete a form on our website
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Through professional networks, such as LinkedIn, where your profile is publicly available
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Via referrals, when a colleague or contact introduces you to us
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Through our client organisations, when they engage us to search for candidates on their behalf
4. How we use your data
We use your personal data for the following purposes:
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To match you with suitable executive opportunities on behalf of our clients
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To communicate with you about relevant roles, market insights, and our services
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To fulfil our contractual obligations to clients and candidates
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To comply with legal and regulatory requirements
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To maintain and improve our website and services
We will never sell your personal data to third parties, and we will never use it for purposes unrelated to recruitment and executive search.
5. Legal basis for processing
We process your personal data under the following legal bases as defined by UK GDPR:
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Legitimate interests: to conduct our recruitment services, maintain our candidate network, and contact individuals about relevant opportunities
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Contract performance: when processing is necessary to fulfil an agreement with you or a client
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Legal obligation: where we are required to process data to comply with applicable law
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Consent: where you have explicitly agreed to a specific use of your data, such as newsletter communications
6. How we share your data
We share personal data only in the following circumstances:
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With client organisations, but only with your knowledge and consent, and only for the purpose of a specific recruitment assignment
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With trusted service providers, who assist us in operating our business (e.g. IT systems, email platforms), under strict data processing agreements
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With regulatory or legal authorities, where required by law
We never share your data with third parties for marketing or commercial purposes outside of our recruitment services.
7. Data retention
We retain personal data only for as long as necessary to fulfil the purposes for which it was collected. In practice, this means:
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Candidate profiles are retained for up to 3 years from last contact, unless you ask us to remove your data sooner
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Client and contractor records are retained for 6 years in line with UK legal requirements
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Website usage data is retained for up to 12 months
After these periods, your data is securely deleted or anonymised.
8. Your rights
Under UK GDPR, you have the following rights regarding your personal data:
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Right of access, you can request a copy of the data we hold about you
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Right to rectification, you can ask us to correct inaccurate or incomplete data
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Right to erasure, you can ask us to delete your data in certain circumstances
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Right to restriction, you can ask us to limit how we use your data
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Right to portability, you can request your data in a structured, machine-readable format
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Right to object, you can object to processing based on legitimate interests
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Right to withdraw consent, where processing is based on consent, you may withdraw it at any time
To exercise any of these rights, please contact us at info@ppfinternational.com. We will respond within 30 days.
9. Cookies
Our website uses cookies to improve your browsing experience and to understand how visitors use the site. These include essential cookies (required for the site to function) and analytics cookies (used to measure traffic and usage patterns).
You can manage your cookie preferences through your browser settings at any time. Refusing non-essential cookies will not affect your ability to use the site.
10. Data security
We take data security seriously and implement appropriate technical and organisational measures to protect your personal data against unauthorised access, loss, or disclosure. These include encrypted communications, access controls, and regular security reviews.
11. International transfers
As a global executive search firm, we may occasionally transfer data to countries outside the UK. Where this occurs, we ensure appropriate safeguards are in place in accordance with UK GDPR, including standard contractual clauses where required.
12. Changes to this policy
We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. The date at the top of this page indicates when it was last revised. We encourage you to review it periodically.
13. Contact & complaints
If you have any questions or concerns about how we handle your data, please contact us at info@ppfinternational.com.
If you are not satisfied with our response, you have the right to lodge a complaint with the Information Commissioner's Office (ICO) at ico.org.uk or by calling
0303 123 1113.